The PDF files must not be password protected.One PDF file must contain a single invoice.The PDF files must have the same invoice layout.

The PDF files must be unique and must not contain the same data, for example, the same invoice number, totals, and so on.

The supplier must upload data PDF files, not scanned paper invoices.

The supplier must successfully complete the supplier onboarding for PDF invoices.

This feature is applicable to suppliers who have at least one buyer using PDF invoices.

Buyers have to request the activation of the PDF Invoices solution in their Ariba Network account from SAP Ariba Customer Support.

Supplier’s address must be in one of the following supported countries: Suppliers should regularly review the extraction results before submitting the invoice.Īriba Network applies all buyer-specific invoice rules (default transaction rules, country-based rules, and supplier group rules) in the same way that they are applied to all other invoices, regardless of how they are submitted to Ariba Network. The supplier is responsible for making sure that the extraction results are in line with the PDF content. SAP Ariba may decline to activate this feature for a specific supplier at SAP Ariba’s discretion, for example, due to the expectation of low volume or data quality concerns.

Typically, it takes between 10 minutes and a couple of hours to receive the cXML after sending the PDF, but it may take longer depending on volume. Purchase order invoices and non-purchase order invoices are supported. The third-party service provider may infer any missing data from the PDF in order to build a valid cXML document containing the information required for a paper invoice. The SAP Ariba service provider, which extracts the PDF invoices, executes validations that are limited to the data necessary to generate valid invoice cXML.

If suppliers send more than 1500 invoices per year, they should submit them electronically from their external system via cXML or EDI. This feature is appropriate for suppliers who send between 100-500 invoices per year to their SAP Ariba buyers.

Ariba invoicing